Handling difficult people - The Conflict Training Company
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Handling difficult people

By 1st March 2010 October 6th, 2020 No Comments

The bully, the gossip, the misery, the know-it-all, the procrastinator, the silent presence, the ‘I want to be everyone’s friend’… We’ve all met them. In fact, if we are totally honest, there’s probably a little of these in all of us!

Let’s get one thing straight from the start: we can’t change other people. We can only change how we behave towards them, which in turn will influence their behaviour. Here are some strategies that can help!

Become aware of how you react in different situations. For example, when someone is angry with you, is giving you feedback, or when you’re in a tricky situation; who is in control, them or you? Do you fight back, back down or assert yourself? Can you put yourself in the other person’s shoes, how they are feeling and why? Regardless of other people’s behaviour, we all have a choice regarding how we react to others. Exercise your choice by ‘standing back’ and noticing how you feel before proceeding – that’s the first step towards changing the situation for the better.

Work at being assertive. Assertive people feel good about themselves and help others to feel good too! Deal well with feedback by accepting what you feel is fair and discarding that which is not. Ignore exaggerated, judgemental and emotional feedback. Say how you feel, simply and calmly. It’s ok to say ‘No’, to take time to think it through, or to change your mind. Express your views honestly and respect those of others. The other person has rights, and so do you! Aggressive people aim to satisfy their own needs, never those of others. Submissive people meet other people’s needs, rarely their own. Assertive people look out for their and others’ needs. It’s a win-win!

Be a good communicator. Actively listen: show this in body-language and words. Check you’ve understood by reflecting back what was said and asking open questions. Ensure your non-verbal communication matches what you say. Watch the body-language of others. Express your views and feelings clearly. Use clear, concise, appropriate language and request feedback. Remember, a person is not always looking for an instant solution, often they just want to be heard!

It can be hard to say ‘No’ for many reasons, but saying ‘No’ is important to our well-being, credibility and self-confidence. Consider your approach to saying ‘No’. Use slow, deep breathing and a calm voice. Listen, paraphrase and empathise with the request. Explain why it’s ‘Yes’ or ‘No’ clearly and simply, several times if necessary. Suggest alternatives, but without being drawn into a debate. Use depersonalised language like ‘The situation is…’ rather than ‘I think…’. If you’ve already said yes, you CAN still change your mind!

Handle conflict constructively. Take time to get to know people you are at odds with: their interests, opinions and behaviours. Encourage people to express their ideas and views assertively and constructively. Listen actively, don’t judge. Accept you will not always agree with everyone. Be fair and objective. Conflict can sometimes be helpful, when under control. It can challenge people to think differently, to look for alternatives. However, prolonged conflict is draining and counter-productive.

Good luck!